> ## Documentation Index
> Fetch the complete documentation index at: https://docs.shikshaos.triverseinfotech.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Fee Management

> Collect fees, track balances, and generate receipts

## How Fees Work

Each student has a **Total Fee** and optional **Discount**. The effective fee is `Total Fee - Discount`. Any payments made are subtracted from this to give the **balance**.

<Note>
  Fee balances are **not scoped to the academic year** — they reflect the student's all-time balance. This is intentional so that carried-forward balances from previous years show correctly.
</Note>

## Recording a Payment

1. Go to **Fees**
2. Search for the student
3. Click **Collect Fee**
4. Enter amount, payment method, and date
5. A receipt is generated automatically

### Payment Methods

* Cash
* Online (UPI / Bank Transfer)
* Cheque
* PDC (Post-Dated Cheque)

## Receipts

Every payment generates a numbered receipt. You can:

* Print the receipt
* Download as PDF
* Share via WhatsApp

## Late Fees

If enabled in **Settings**, a late fee is added automatically after the due day each month.

Configure under **Settings → Fee Settings**:

* Late fee per month (₹)
* Due day of month (e.g. 10th)

## Installments

You can define a custom installment schedule per batch. Go to **Batches → \[Batch Name] → Installments** and set due dates and amounts.

## Fee Collection Chart

The dashboard shows collected vs pending for each batch. Alumni students are excluded from these charts.

## Exporting Fee Data

Go to **Fees → Export** to download a CSV of all student balances, useful for reconciliation.