Skip to main content

​
How Fees Work

Each student has a Total Fee and optional Discount. The effective fee is Total Fee - Discount. All payments made are subtracted from this to give the balance.
Fee balances are not scoped to the academic year — they reflect the student’s all-time balance. This is intentional so that carried-forward balances from previous years show correctly.

​
Recording a Payment

  1. Go to Fees
  2. Search for the student
  3. Click Collect Fee
  4. Enter amount, payment method, and date
  5. A receipt is generated automatically

​
Payment Methods

  • Cash
  • Online (UPI / Bank Transfer)
  • Cheque
  • PDC (Post-Dated Cheque)

​
Receipts

Every payment generates a numbered receipt. You can:
  • Print the receipt
  • Download as PDF
  • Share via WhatsApp
Customise the receipt title, prefix, logo, signature, and footer notes under Settings.

​
Late Fees

If enabled in Settings, a late fee is added automatically after the due day each month. Configure under Settings:
  • Late fee per month (₹)
  • Due day of month (e.g. 10th)

​
Installments

Define a custom installment schedule per batch under Fees → Installments. See Fee Installments.

​
Unverified Payments

Payments recorded as UPI or bank transfer that haven’t been confirmed show as Unverified. Admins can mark them verified once confirmed against the bank statement.

​
Payment Gateway Transactions

If your institute uses an online payment gateway, go to Fees → Gateway Transactions to view the settlement log including service charges and net settled amounts.

​
Fee Collection Chart

The dashboard shows collected vs pending for each batch. Alumni students are excluded from these charts.

​
Staff Payment Requests

When a staff member collects a fee, it requires admin approval before hitting the books. See Payment Requests.