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How Fees Work

Each student has a Total Fee and optional Discount. The effective fee is Total Fee - Discount. Any payments made are subtracted from this to give the balance.
Fee balances are not scoped to the academic year — they reflect the student’s all-time balance. This is intentional so that carried-forward balances from previous years show correctly.

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Recording a Payment

  1. Go to Fees
  2. Search for the student
  3. Click Collect Fee
  4. Enter amount, payment method, and date
  5. A receipt is generated automatically

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Payment Methods

  • Cash
  • Online (UPI / Bank Transfer)
  • Cheque
  • PDC (Post-Dated Cheque)

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Receipts

Every payment generates a numbered receipt. You can:
  • Print the receipt
  • Download as PDF
  • Share via WhatsApp

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Late Fees

If enabled in Settings, a late fee is added automatically after the due day each month. Configure under Settings → Fee Settings:
  • Late fee per month (₹)
  • Due day of month (e.g. 10th)

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Installments

You can define a custom installment schedule per batch. Go to Batches → [Batch Name] → Installments and set due dates and amounts.

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Fee Collection Chart

The dashboard shows collected vs pending for each batch. Alumni students are excluded from these charts.

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Exporting Fee Data

Go to Fees → Export to download a CSV of all student balances, useful for reconciliation.