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What is Alumni Status?

When a student finishes their course (e.g. after board exams or completing a 2-year program), mark them as Alumni. This:
  • Removes them from active attendance lists
  • Removes them from the fee collection dashboard and charts
  • Removes them from mark entry sheets
  • Excludes them from the active student count on the dashboard
  • Keeps their full history (payments, attendance, marks) preserved and viewable

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Marking a Student as Alumni

  1. Open the student’s profile
  2. Click Mark as Alumni
  3. Confirm
Do this only after the academic year is complete and fees are settled. Once alumni, the student no longer appears in active workflows.

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Viewing Alumni

Go to Students → Alumni to see all graduated students and their historical records.

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Year-End Rollover

At the end of the academic year (March):
  1. Graduate all completing students (mark as alumni) first
  2. Then run Year-End Rollover to promote continuing students to the next year
Always graduate before rolling over. See Academic Year for details.