What is Alumni Status?
When a student finishes their course (e.g. after board exams or completing a 2-year program), you should mark them as Alumni. This:
- Removes them from active attendance lists
- Removes them from the fee collection dashboard and charts
- Removes them from mark entry sheets
- Keeps their full history (payments, attendance, marks) preserved and viewable
Marking a Student as Alumni
- Open the student’s profile
- Click Mark as Alumni
- Confirm
Do this only after the academic year is complete and fees are settled. Once alumni, the student no longer appears in active workflows.
Viewing Alumni
Go to Students → Alumni to see all graduated students and their historical records.
Year-End Rollover
At the end of the academic year (March):
- Graduate all completing students (mark as alumni) first
- Then run Year-End Rollover to promote continuing students to the next year
Always graduate before rolling over. See Academic Year for details.
