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What is a PDC?

A Post-Dated Cheque (PDC) is a cheque collected from a student/parent today but dated for a future date. The Cheque Register tracks these so no deposit is missed.

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Recording a PDC

Go to PDCs → Add and fill in:
  • Student name
  • Cheque number
  • Bank name
  • Schedule date (the future date written on the cheque)
  • Amount
  • Optional note

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PDC Statuses

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Processing a PDC

When the cheque date arrives:
  1. Go to PDCs
  2. Find the cheque and open the actions menu (⋯)
  3. Click Mark as Cleared — the payment is added to the student’s fee balance automatically
  4. Or click Mark as Bounced if the cheque was returned
Marking a PDC as Cleared automatically records the corresponding payment against the student’s balance. No separate payment entry is needed.

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Bounced Cheques

If a cheque bounces:
  1. Mark it as Bounced
  2. The payment is NOT added to the student’s balance
  3. Follow up with the parent for a replacement payment
Filter the cheque register by status (Pending / Cleared / Bounced) or search by student name or cheque number.

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PDC Reminders

Upcoming PDC schedule dates appear in the dashboard Attention Feed so you never miss a deposit.